Constitution & Bylaws

 ETFO – Waterloo Region Occasional Teachers’ Local

 Constitution & Bylaws

(Revised May 25, 2017)

INDEX

INDEX. 2

DEFINITIONS: 3

PARLIAMENTARY PROCEDURE: 3

ARTICLE I – NAME. 3

ARTICLE II – JURISDICTION.. 3

ARTICLE III – OBJECTS. 3

ARTICLE IV – MEMBERSHIP. 4

ARTICLE V – RIGHTS, PRIVILEGES AND RESPONSIBILITIES OF MEMBERSHIP. 4

ARTICLE VI – LOCAL ORGANIZATION.. 6

ARTICLE VII – ORGANIZATIONAL DUTIES. 7

ARTICLE VIII – MEETINGS. 7

ARTICLE IX – ELECTIONS. 8

ARTICLE X – DELEGATES TO THE FEDERATION ANNUAL MEETING. 11

ARTICLE XI – RESOLUTIONS TO THE FEDERATION ANNUAL MEETING. 13

ARTICLE XII – AMENDMENTS TO THE LOCAL CONSTITUTION.. 13

ARTICLE XIII – FEES. 13

ARTICLE XIV – FINANCES. 14

BYLAW I – DUTIES OF THE EXECUTIVE. 15

BYLAW II  DUTIES OF THE COMMITTEES. 22

ELEMENTARY TEACHERS’ FEDERATION OF ONTARIO

WATERLOO REGION OCCASIONAL TEACHERS’ LOCAL

CONSTITUTION AND BYLAWS 

DEFINITIONS: 

In this Constitution:

  1. Federation means the provincial Elementary Teachers’ Federation of Ontario (ETFO).
  2. Local means the Waterloo Region Occasional Teachers’ Local (WROTL).
  3. Board means the Waterloo Region District School Board (WRDSB).

 

PARLIAMENTARY PROCEDURE:

  1. The official authority for conducting all Local meetings shall be the current Robert’s Rules of Order.
  2. The meetings of the Local shall be conducted in accordance with the Federation Constitution.

ARTICLE I – NAME

1.1      This organization shall be known as the “Elementary Teachers’ Federation of Ontario Waterloo Region Occasional Teachers’ Local”, hereafter to be referred to as the Local. 

ARTICLE II – JURISDICTION 

2.1      The Waterloo Region Occasional Teachers’ Local is a Local of the Elementary Teachers’ Federation of Ontario.

2.2      The jurisdiction of the Waterloo Region Occasional Teachers’ Local shall be all occasional teachers employed by the Waterloo Region District School Board in the elementary panel.

ARTICLE III – OBJECTS

The objects of the Local shall be:

  • to represent members of the Waterloo Region Occasional Teachers’ Local.

3.2      to secure through collective bargaining the best possible terms and conditions of employment.

3.3      to advance the cause of education and the status of occasional teachers in the Local.

3.4       to promote a high standard of professional ethics and a high standard of professional competence.

3.5       to foster a climate of social justice and provide a leadership role in such areas as anti-poverty, non-violence and equity.

3.6       to promote and protect the interests of all members of the Local and the students in their care.

3.7    to co-operate with other organizations having the same or like objects. 

ARTICLE IV – MEMBERSHIP

Section 1 – Active Membership

4.1.1    Active members shall be members in good standing with the Ontario College of Teachers, members in good standing with ETFO and teaching for the Waterloo Region District School Board within the jurisdiction of the Waterloo Region Occasional Teachers’ Local.

4.1.2    To be an active member of the WROT Local, an OT needs to work the minimum number of days as defined in the Federation Constitution and Bylaws, or be on a Board-approved leave.

Section 2 – Associate Membership

4.2.1    Associate members of the Waterloo Region Occasional Teachers’ Local are those members whose applications have been approved by the Local and approved by the Federation Executive and who have paid the annual fee in accordance with the Federation Bylaws.

4.2.2    Eligibility for associate membership in the Waterloo Region Occasional Teachers’ Local is as defined in article 4.2.3 of the Federation Constitution.

Section 3 – Honorary Life Membership

3.1       Honorary Life Membership may be granted, by Executive motion, to a retired member of the Local or its predecessors who has given outstanding service to the Local or the Federation. The member must be retired from ETFO and the Local, and receiving an OTPPB pension. Honorary Life Members who have been granted an honorary life membership by ETFO or its predecessors, both provincial (FWTAO or OPSTF) and local (WCWTA or OPSTF- Waterloo District), and are members of the WROT Local, will have that membership continued in the Local.

ARTICLE V – RIGHTS, PRIVILEGES AND RESPONSIBILITIES OF MEMBERSHIP

Section 1 – Rights, Privileges and Responsibilities of Active Membership

5.1.1   An active member shall have full rights, privileges and responsibilities of membership in the Federation unless limited by disciplinary action taken in accordance with Article VII of the Federation Constitution.

5.1.2   The rights of an active member shall be:

(a)   to hold office in the Local and in the Federation;

(b)   to attend general meetings of the Local;

(c)   to participate in all votes related to collective bargaining as set out in the Ontario Labour Relations Act;

(d)   to participate in any general membership votes;

(e)   to request Local support in the grievance process; and

(f)   to request Local support in any problem directly related to professional duties.

5.1.3   The responsibilities of an active member shall be:

(a)   to recognize the Local as the official voice of all the members of the Waterloo Region Occasional Teachers’ Local;

(b)   to adhere to the Constitution and By-laws of the Local;

(c)   to honour the terms of the Collective Agreement;

(d)   to refrain from undertaking or supporting actions which undermine established bargaining procedures;

(e)   to strive to achieve and maintain a high degree of professionalism and to uphold the honour, dignity and ethical standards of the teaching profession.

Section 2 – Rights and Privileges of Associate Membership

5.2.1    An associate member may:

(a)  attend Local functions in a non-voting capacity by invitation;

(b)  receive such Local communications as the Local Executive decides; and

  • serve on Local committees, task forces and work groups as the Local decides.

Section 3 – Rights and Privileges of Honorary Membership

5.3.1    Honorary Life Members may attend Local meetings and events, in a non-voting capacity, by invitation from the Local office.

5.3.2    Honorary Life Members may receive Local communications, as the Local decides.

5.3.3    Honorary Life Members may serve on Local committees, task forces, and workgroups, as the Local decides

ARTICLE VI – LOCAL ORGANIZATION

Section 1 – Local Executive

6.1.1    The Local Executive shall include the following positions:

(a)   President;

(b)   Immediate Past President (may choose to continue to serve on the Executive for a one-year term immediately following the conclusion of their presidential term);

  • First Vice President;

(d)   Second Vice President;

(e)   Treasurer;

(f)   Communications’ Officer;

(g)   Executive Members (maximum of four (4));

(h)   a non-voting member from the Waterloo Region Teachers’ Local.

6.1.2    The Executive of the Local shall be elected at the Local Annual Meeting.

6.1.3    The term of office for the Executive shall be for one year, with the exception of the President, which shall be a two-year term.

6.1.4    The Executive shall take office on July 1.

Section 2 – Committees

6.2.1   There shall be the following standing committees:

  • Budget
  • Collective Bargaining
  • Constitution and Bylaws
  • Elementary Occasional Teacher/Management
  • Equity and Social Justice
  • Federation Annual Meeting
  • Member Development Fund
  • Political Action / Public Relations
  • Professional Learning
  • Social Committee
  • Status of Women  

6.2.2  Ad hoc committees, task forces and workgroups required to carry out the work of the Local shall be established by the Executive at an Executive Meeting, or by members at a General Meeting or the Annual Meeting, as necessary.

  • Members shall be appointed to Standing Committees by the Executive for a one – year term. In order to be appointed as chair of a committee, the member must have served at least one year on that committee. Members may apply to serve on the same or other committee(s) in subsequent years.
  • Applications for membership on a committee for the next school year must be submitted to the President, either electronically or by hard copy, by June 1 of the current school year.

Section 3 – Programmes for Professional Learning

6.3.1   There shall be guaranteed programmes for the professional learning of Occasional Teachers.

Section 4 – Joint Health and Safety Committee Representative

6.4.1    There shall be a Joint Health and Safety Committee Representative elected at the Local         Annual Meeting. The term of office shall be a 2 year term. 

ARTICLE VII – ORGANIZATIONAL DUTIES

7.1      The Local, its officers and committees, shall carry out their duties and responsibilities in accordance with both the Local and Federation constitution, bylaws, policies, procedures and resolutions passed at the Federation Annual meeting.

ARTICLE VIII – MEETINGS 

Section 1 – General Meetings

8.1.1    There shall be a minimum of two (2) general meetings per year.

8.1.2    A general meeting of the membership shall be held by October 31.

8.1.3    The second meeting shall be held between January 1 and May 31.

8.1.4    A quorum for general meetings shall be the number of members present.

8.1.5    The official authority for conducting all Local meetings shall be the current Robert’s Rules of Order, Newly Revised.

8.1.6   The duties of the members at the Fall Meeting shall be to:

(a) receive the financial statement as certified by the auditor;

(b) transact other business as determined by the approved agenda;

(c) receive the reports of the officers and committees of the Local;

(d) approve the final budget for the current year; and

8.1.7    The Local Annual Meeting of the Waterloo Region Occasional Teachers’ Local shall be held between January 1 and May 31 of each year.

8.1.8   The duties of the members at the Local Annual Meeting shall be to:

(a) receive the annual reports of the officers and committees of the Local;

(b) elect the officers for the next year;

(c) elect delegates to the Federation Annual Meeting.

(d) approve the draft budget for the next year;

(e) appoint the auditor; and

(f) transact other business as determined by the approved agenda.

8.1.9    A general membership meeting may be called at the request of the President or the Executive, or at the written request of ten percent (10%) of the active membership.  Such meeting shall be held within thirty (30) days of the request and members must be notified no later than fourteen (14) days prior to the meeting being held.

ARTICLE IX – ELECTIONS

Section 1 – Eligibility

  • An active member, as defined in Article IV, Section 1, Active Membership, of the WROT Local Constitution, may be nominated to stand for elected office.
  • To be eligible to stand for the position of president, the member shall have served for a minimum of a one-year term on the WROTL Executive, with the exception of a past president of the WROT Local, immediately prior to running for the position of president,.

Section 2 – Nominations

9.2.1    Members shall be notified of the request for nominations at least 30 calendar days prior to the Local Annual Meeting.

9.2.2    The deadline for receipt of nominations shall be no later than 4:30 p.m., fifteen (15) calendar days prior to the Local Annual Meeting. A candidate may be nominated to run for one position only on the Local Executive. Should the declared candidate be unsuccessful in attaining that elected position, the declared candidate may seek a second or third drop down position on the Executive, for which they are qualified. No additional drop down positions on the Executive may be sought if the declared candidate is unsuccessful in all three attempts.

9.2.3    All candidates seeking election to a position on the WROT Local Executive shall receive an email response from the chair of the elections process, prior to the deadline for nominations or within 24 hours of the deadline if the nomination is received on the day of the deadline, indicating that their nomination has been received.

9.2.4 All candidates seeking election to the WROT Local Executive and/or the Federation Annual Meeting delegation must have their nomination seconded by another active member of the WROT Local. The phone number and email address of the person seconding the nomination must be included with the nomination

9.2.5    A list of all nominated members shall be published no later than 4:30 p.m. on the work day, following the nominations deadline specified in 9.2.2.

9.2.6    If no nominations are received for a position by the deadline date for receipt of nominations, then that position will be declared an open position, and that position will be open for nominations from the floor of the Local Annual Meeting, providing the member is eligible for that position.

Section 3 – Campaign Procedures

The following procedures are to ensure the right of all candidates to campaign on a fair and equal basis.  Candidates for election to the WROT Local Executive or Joint Health & Safety Committee representative shall follow these procedures:

  • Each candidate may have information posted on the Local’s website regarding their candidacy and/or emailed to all members.
  • Information is to be provided in electronic form, limited to approximately 250 words (one-half sheet of a paper measuring 8 ½” X 11”). The following formats are acceptable: PDF, Word, etc.
  • Campaign material to be distributed to the membership must be sent to the Local’s office administrator at least seven (7) days prior to the Local Annual Meeting. Spelling and grammatical errors will not be corrected by the office administrator prior to distribution to the membership.
  • Materials will be emailed to all members for whom the Local office has current email addresses.
  • The following campaigning is not sanctioned by the Local: campaigning at schools or at any Local sponsored events – posting and/or handing out campaign materials of any sort.
  • Other forms of campaigning are not sanctioned by the Local and may be subject to discipline.
  • All candidates must be aware and agree to these terms as a condition of candidacy.
  • These guidelines shall be posted to members by email when the Local is calling for nominations. Once candidacy has been declared, the Elections chair shall forward a copy of these guidelines to each candidate.

Section 4 – Election Procedures. 

9.4.1    The Past President or other ETFO member designated by the President shall be the Presiding Officer of the elections at the Local Annual meeting. The Presiding Officer shall not run for any elected position.

9.4.2   All active members present may vote except the Presiding Officer.

9.4.3    In the event that there is only one nominee for a given position, the

Presiding Officer shall declare that person elected by acclamation. 

9.4.4    The election shall be by secret ballot.

9.4.5    The Executive of the Waterloo Region Occasional Teachers’ Local shall be elected in the following order at the Local Annual Meeting:

  • President
  • First Vice President
  • Second Vice President
  • Treasurer
  • Communications’ Officer/Secretary
  • Executive Members-at-Large (maximum of four (4))

9.4.6    The members of the Local Annual Meeting shall elect a Health and Safety Representative to serve on the Board’s Joint Health and Safety Committee, immediately following the election of the Executive Members.

9.4.7    Candidates shall have the opportunity to address the Local Annual Meeting prior to the election. The candidates for president shall each have five (5) minutes.  All other candidates shall each have three (3) minutes. In the event that a member is a candidate for more than one position, that candidate shall have one minute to address the Local Annual General Meeting for the second and subsequent positions for which s/he is a candidate.

9.4.8    Candidates for election to the position of Joint Health & Safety Committee  representative shall each be given a maximum of two minutes to address the membership, prior to the vote for the JH & SC representative.

9.4.9    A candidate for any elected position to the WROT Local Executive or the position of Joint Health & Safety Committee representative shall be allowed the opportunity to have his/her candidate’s speech presented in another format should the candidate be unable to be present at the Local Annual Meeting or other general membership meeting where elections are being conducted. These formats would include video, audio, or presentation of the candidate’s speech by another member. Current executive members and those members running for an elected position may not present another candidate’s speech. Alternate presentations must conform to the timelines indicated in 9.3.7 and 9.3.8.

9.4.10  Each candidate may appoint one scrutineer to observe the counting of the ballots for that candidate’s election. The vote count for all elected positions may be announced upon request.

9.4.11  Candidates shall be declared successful by a simple majority of the votes cast.

9.4.12 In the case of more than two nominees for any office, and failing a majority for any candidate on the first ballot, the count of the vote will be announced, and the name of the candidate with the least number of votes will be dropped from the second and succeeding ballots until one of the candidates has a majority. In the case of a tie for the least number of votes on any ballot, the names of those candidates will be dropped from the next and succeeding ballots until one remaining candidate has a majority.

9.4.13 In the event of a tie in the final vote, a new ballot shall be taken and the Presiding Officer shall cast a vote.

9.4.14  An unsuccessful candidate may seek another position on the Executive for which the member is eligible, to a maximum of two additional positions. It is intended that no member hold more than one position on the Executive during the election process at the Local Annual Meeting.

9.4.15  The ballots shall be destroyed by a motion of the Local Annual Meeting immediately following the elections.

9.4.16  A complaint about the election process must be received within fourteen (14) calendar days of an election. Upon receipt of a complaint, the chair of the elections will form a committee consisting of the chair of the elections, the President of the Local or designate, and one other Local member who did not seek a position in the elections. The committee will meet and form a response to the complaint prior to the election, if the complaint about the irregularity of the process is received within a reasonable period of time before the election occurs, or prior to the next general membership meeting if the complaint is received after the election has taken place.

ARTICLE X – DELEGATES TO THE FEDERATION ANNUAL MEETING

Section 1 – Eligibility

10.1.1 An active member of the Waterloo Region Occasional Teachers’ Local may stand for election as a delegate to the Federation Annual Meeting. Delegates shall be elected at the Local Annual Meeting.

10.1.2  The President and the First Vice President of the Waterloo Region Occasional Teachers’ Local, as elected, shall be delegates to the Federation Annual Meeting. The remainder of the delegates, if required, shall be elected up to the limit established by ETFO.

10.1.3  The general membership shall be notified of the request for nominations at least 30 calendar days prior to the Local Annual Meeting.

10.1.4 Candidates exceeding the number of delegates established by ETFO will be considered as alternates, based on the number of votes received. The President will make the final selection.

Section 2 – Nominations

  • Members shall be notified of the request for nominations at least thirty (30) calendar days prior to the Local Annual Meeting.
  • Nominations are to be received either by email or hard copy to a nominations’ chair designated by the president. Nominations must be received at the Local office by 4:30 p.m. at least fifteen (15) calendar days prior to the Local Annual Meeting
  • A list of all nominated members shall be published no later than 4:30 p.m. of the work day following the nominations deadline as specified in 10.2.2.
  • If the required number of nominations for the position(s) of delegate(s) is not received by the deadline date for receipt of nominations, then the position(s) will be declared an open position(s), and that position(s) will be open for nominations from the floor of the Local Annual Meeting.

Section 3 – Election Procedures                   

10.3.1 The Past President or other ETFO member designated by the President shall be the Presiding Officer of the elections at the Local Annual Meeting.

10.3.2 All active members present may vote except the Presiding Officer. The election shall be by secret ballot.

10.3.3 Candidates for election as delegates shall each have one (1) minute to address the general membership at the Local Annual Meeting, prior to the casting of ballots.

10.3.4 Candidates for election as delegates/alternates to the Federation Annual Meeting shall be allowed to distribute a maximum of one piece of written information prior to the Local Annual Meeting, through the Local office. The format would adhere to the printed guidelines already established for candidates seeking Executive positions or the position of Joint Health & Safety Committee representative for the WROT Local. No other candidate information may be distributed to the general membership through any other means, whether electronic, printed, telephone, etc.

10.3.5 A candidate for an elected position to the WROT Local delegation for the Federation Annual Meeting shall be allowed the opportunity to have his/her candidate’s speech presented in another format should the candidate be unable to be present at the Local Annual Meeting. These formats would include video, audio, or personal presentation of the candidate’s speech by another member of the WROT Local. Current Executive members and those members running for an elected position at the same meeting may not present another candidate’s speech. Alternate presentations must conform to the timelines as in indicated in subsection 10.3.3.

10.3.6 Each candidate may appoint one scrutineer to observe the counting of the ballots for that candidate’s election. The vote count for all elected positions may be announced upon request.

10.3.7 The candidates receiving the highest number of votes shall be declared as delegates, up to the number of delegates required. Unsuccessful candidates may be considered for alternate positions for the Federation Annual Meeting, as determined by the President of the Local.

10.3.8 In the event of a tie vote for the final delegate position, a new ballot naming only the tied nominees, will be presented and a vote will occur. The Presiding Officer shall cast a vote.

10.3.9 Names of delegates to the Federation Annual Meeting shall be forwarded to the provincial office prior to June 1.

10.3.10 The ballots shall be destroyed by a motion of the Local Annual General Meeting immediately following the elections.

ARTICLE XI – RESOLUTIONS TO THE FEDERATION ANNUAL MEETING

11.1     Resolutions to the Federation Annual Meeting shall be passed at a Local general meeting to be held prior to March 1.

ARTICLE XII – AMENDMENTS TO THE LOCAL CONSTITUTION

12.1     Proposed amendments to the Local Constitution must be submitted to the Executive thirty (30) calendar days prior to the Local Annual Meeting.

12.2     The Executive shall publish all proposed amendments to the general membership at least fourteen (14) calendar days prior to the Local Annual Meeting or Local General Meeting.

The Constitution shall be amended if 60% of the members present at the Local Annual Meeting, or Local General Meeting, vote in favour of the proposed amendment.

ARTICLE XIII – FEES

  • The annual fee for membership in the Local shall be that portion of the annual per capita Federation fee returned to the Local by the Federation under Federation By-Law 1, Fees and Fee Rebates.
  • An additional Local levy shall be established upon approval of the membership at a general membership meeting. Approval shall be considered to be a simple majority (more than 50%) of the votes cast.
  • Once a levy has been established, the amount of the levy may be altered at a general membership meeting, provided appropriate notice of motion has been given to the membership. Approval shall be considered to be a simple (more than 50%) majority of the votes cast. (The current Local levy is at 0.5% of the daily rate of each member, established May 2008).

ARTICLE XIV – FINANCES

14.1     The Executive of the Local shall develop a financial policy.

14.2     All financial transactions shall be signed by two of the three signing officers.  The signing officers shall be the President, First Vice President and Treasurer.

14.3     The fiscal year for the Waterloo Region Occasional Teachers’ Local shall be the period from July 1 of one calendar year to June 30 of the succeeding calendar year.

14.4     The Local shall retain the financial records of the Local for a period of six years plus the current year.

14.5     There shall be a responsibility allowance equal to ten percent (10%) of the A4, Year 10 salary, payable to the Local President. Arrangements for said allowance will be made through the Board to facilitate taxation and pension credit. All salary allowances shall be made in accordance with the collective agreement in force in any school year.

14.6     The position of the Local President shall be a full-time position. In any year where ETFO does not provide financial support for full-time release for the Local President, the Local will make up the difference in release time payment through the Local Levy.

14.7     The President of the Local shall receive an annual salary that is equal to the maximum grid salary level, A4, Step 10, contingent upon full reimbursement by the provincial ETFO Office. This salary shall be paid through the Waterloo Region District School Board and reimbursed by the ETFO provincial office. The effective date is September 1, 2014.

14.8     The position of the Local First Vice President shall be a 0.4 FTE release position, at grid level. In addition, time to attend one WRDSB Board Meeting per month and the monthly Labour Council meeting shall be paid at the daily OT rate.  In any year where ETFO does not provide equivalent financial compensation for this position, the local may choose to make up the difference in release time payment through the Local levy, when authorized by a general membership vote.

14.9    The WROT Local shall make an annual donation to the ETFO Humanity Fund, as approved by the Executive, in an amount not to exceed five thousand dollars ($5,000.00) per year. The money would come from the “Donations” line of the budget.

14.10 That Long Term Disability Insurance (LTDI) be provided for the President (100%) and the First Vice President (25%).

ELEMENTARY TEACHERS’ FEDERATION OF ONTARIO 

WATERLOO REGION OCCASIONAL TEACHERS’ LOCAL 

BYLAWS

BYLAW I – DUTIES OF THE EXECUTIVE

Section 1 – Executive 

The duties of the Executive shall be to:

1.1.1    uphold the constitution, bylaws and policies of the Elementary Teachers’ Federation of Ontario.

1.1.2 execute the business of the Waterloo Region Occasional Teachers’ Local in accordance with the constitution and the decisions of general meetings of the Waterloo Region Occasional Teachers’ Local.

1.1.3    Executive members shall uphold decisions and positions of the Executive, regardless of personal stance.

1.1.4   hold at least 6 regular Executive meetings each school year. A quorum shall be a majority of the Executive membership.

1.1.5    Executive members shall attend all duly called meetings of the Executive. If unable to attend, the Executive member must give the President twenty-four (24) hours advance notice, if possible. Any Executive member who misses three Executive meetings without reasonable cause shall be deemed to have vacated the position.

1.1.6    hold an Executive meeting at the call of the President or at the request of two executive members in consultation with the President.

1.1.7    receive a financial report at each Executive meeting.

1.1.8    forward to the provincial Federation office by September 30 of each year the annual audited financial statement.

1.1.9    forward to the provincial Federation office each year the annual report of the Local as approved by the Executive.

1.1.10  request the submission of applications to standing committees prior to the Local Annual Meeting with a deadline of June 1.

1.1.11  appoint members to standing committees and, appoint committee chairs, prior to June 30. Appoint members to ad hoc committees as required. Review and approve the terms of reference for these committees and receive reports from the Chair of each committee.

1.1.12 Consider possible nominations for the various provincial ETFO awards, prior to the February 1 and April 30 deadlines for such awards.

1.1.13 Confirm that the three signing officers of the Local will be the President, First Vice President and Treasurer.

1.1.14 Elect, by secret ballot, from the current Executive, when necessary, a successor to complete any unfilled or unexpired term of an elected Local representative. The Executive may determine whether to fill the unfilled or unexpired term of an Executive member-at-large. If necessary, the Executive can request applications for any vacant position from the general membership and then elect, by secret ballot, a successor from the list of applicants.

1.1.15 appoint, when necessary, a successor to complete any unexpired term of a committee member.

1.1.16 recommend the appointment of the auditors to the members at the Local Annual Meeting.

1.1.17 develop an investment policy and review annually.

1.1.18 determine the location and the time of a minimum of two general meetings; (one by October 31; the other by May 31), and work in conjunction with the President to organize these meetings.

1.1.19 hire employees, as needed, and negotiate salary, benefits and working conditions.

Section 2 – Duties of the President

The duties of the President shall be:

1.2.1   to be a member of the Executive and to be the spokesperson for the Federation and the Local.

1.2.2   to be the official representative of the Federation, the Local and its members.

1.2.3   to be one of the signing officers.

1.2.4  to be a statutory member of the Budget, CBC, EOT/Management, and Federation Annual Meeting committees, and an ex officio member of all remaining committees.

1.2.5 to preside at meetings of the Executive, Local meetings and to attend Representative Council.

1.2.6    to inform and advise members on issues concerning the Federation and the Local.

1.2.7    to serve as a Local delegate at the Federation Annual Meeting.

1.2.8    to transact the business of the Local between meetings of the Executive and to ensure accurate records are kept of correspondence received by and sent on behalf of the Local.

1.2.9    to act as a liaison between the Local and other Federations, Associations and the Waterloo Region District School Board.

1.2.10  to present a report of the activities of the Federation and Local at general    meetings.

1.2.11 to forward to the Federation office each year the annual report of the Local.

1.2.12  to chair all meetings of the Local or appoint a designate.

1.2.13  to chair the EOT/Management Committee meetings.

1.2.14  to chair the Federation Annual Meeting committee.

1.2.15 to act as Chief Negotiator.

1.2.16 to be the grievance officer and be responsible for grievances and arbitrations.

Section 3 – Duties of the First Vice-President

The duties of the First Vice President shall include but not be limited to:

1.3.1   being a member of the Executive and a 0.25 FTE release officer.

1.3.2   assuming the duties, responsibilities, and privileges of the President in the President’s absence or at the request of the President.

1.3.3 being one of the signing officers in an emergency or at the request of the President.

1.3.4 being a member of the following Standing Committees:  Budget, Collective Bargaining, Elementary Occasional Teacher (EOT) /Management, Federation Annual Meeting.

1.3.5   serving as a  Local delegate at the Federation Annual Meeting.

1.3.6   being responsible for additional duties as assigned by the President and/or an Executive motion.

1.3.7 attending the EOT meetings and being the recording secretary for the EOT meetings.

1.3.8  administering the MDF program for members.

1.3.9  conducting and hosting the monthly Meet & Greet sessions.

1.3.10 chairing the CBC meetings and doing the preparatory work for that committee.

1.3.11 maintaining the Local library.

1.3.12 organizing and preparing materials for the Fall General Meeting and the Local Annual Meeting.

1.3.13 entering data for the treasurer, when requested.

1.3.14 maintaining the release time records and listing the monthly release time motions for the Executive agenda, when requested.

The above responsibilities and duties will be part of the First Vice-President’s 0.4 FTE release time. Additionally, when the President is a member of the Provincial ETFO Executive, the First Vice-President will be the President’s Designate at the Representative Council meetings held three times per year.  The First Vice-President, when requested, may attend POTs meetings which are usually held two times per year and, when requested, attend GHOTs meetings, which are usually held four times per year, one WRDSB Board Meeting per month and the monthly Labour Council meetings.  These meetings will be paid additionally to the 0.4 FTE release time for the First Vice-President, at the daily rate.

Section 4 – Duties of the Second Vice President

The duties of the Second Vice President shall be:

1.4.1    to be a member of the Executive.

1.4.2    to be a member of the following standing Committees: Constitution and Bylaws, and Federation Annual Meeting.

Section 5 – Duties of the Chief Negotiator

The President shall be the Chief Negotiator and the duties shall be:

1.5.1   to be a member of the Executive.

1.5.2    to be a voting member and chair of the Collective Bargaining Committee.

1.5.3    to ensure that minutes are kept of the negotiations meetings, and that letters of confirmation are sent, if required by the Waterloo Region District School Board or the Chairperson of negotiations, to the Board after each meeting stating the status of negotiations as of that date.

1.5.4    to initiate and assist with creating a Collective Bargaining survey, when required,  to be approved by the Collective Bargaining Committee. 

1.5.5    to ensure that the results of a survey are communicated to the general membership.

1.5.6    to communicate regularly with other bargaining representatives provincially, locally and within the Waterloo Region District School Board. 

1.5.7 to plan, organize and implement mass meetings pertaining to the collective agreement, including all matters related to their follow-up.

1.5.8 to investigate and communicate Professional Learning opportunities for the Collective Bargaining Committee.

1.5.9    to provide regular communication to members and the Local Executive in consultation with, and under the direction from, the Collective Bargaining Committee.

1.5.10  to educate the members around the Collective Agreement on an on-call basis.

1.5.11  to research and report back on information requested by the Collective Bargaining Committee.

1.5.12  to facilitate the functioning of the Collective Bargaining Committee.

1.5.13 to become familiar with the Education Improvement Act and the Labour Relations Act as they apply to Local negotiations. 

1.5.14 to perform any other appropriate duties under direction of the President and/or the Collective Bargaining Committee.

1.5.15  to select the table team, in conjunction with the provincial CB Staff Officer, from the Collective Bargaining Committee members, and provide rationale for the size and composition.

1.5.16 to act as the Chief Negotiator until current negotiations are completed.

1.5.17 to attend Regional and Provincial Collective Bargaining conferences.

Section 6 – Duties of the Treasurer

The duties of the Treasurer shall be:

1.6.1    to be a member of the Executive.

1.6.2    to be one of the signing officers.

1.6.3    to keep accurate and detailed financial records of the Waterloo Region Occasional Teachers’ Local based on the Local fiscal year, July 1 to June 30. Both electronic and paper copies will be kept in an accounting program under the guidelines of the Provincial office.

1.6.4    to prepare monthly reports according to Provincial guidelines and make a financial report to each Executive and general meeting of the Local.

1.6.5    to meet with the President monthly to discuss Local income/expenses.

1.6.6   to make deposits as needed, and write/mail cheques monthly.

1.6.7    to make investments with the approval of the Executive and to report investments during each financial report.

1.6.8  to reconcile and print off monthly transaction sheets for the auditor, deliver the books to the auditor after June 30, and be available to the auditor for consultation, during the summer. 

1.6.9    to ensure the financial review is completed and presented to the membership at the Fall Meeting.

1.6.10  to forward the annual financially reviewed statement of the Waterloo Region Occasional Teachers’ Local to the provincial office of the Federation by September 30.

1.6.11 to be a member and chair of the Budget committee, and prepare and present the proposed draft budget to the membership at the Local Annual meeting, and the final budget at the following Fall Meeting.

 1.6.12  to attend training sessions with ETFO-Provincial as needed, and to learn a province-wide required and uniform bookkeeping system.

Section 7 – Duties of the Communications’ Officer

        The duties of the Communications’ Officer shall be:

1.7.1    to be a member of the Executive.

1.7.2    to perform duties pertaining to communication and political action as directed by the Local Executive. 

1.7.3    to promote greater participation in political action and political education in the local.

1.7.4    report at general membership meetings.

1.7.5    to communicate to the membership through newsletters, email and on the Website, at the direction of the President.

1.7.6    to organize, in conjunction with the President, the publication and distribution of the newsletters.

1.7.7    to update information for the Web Page and Internet.

1.7.8    to develop and maintain a membership email address list and to use such to communicate pertinent information to the general membership, at the direction of the President.

1.7.9    to be a member of the Political Action /Public Relations Committee. 

Section 8 – Duties of the Past President

The duties of the Past President shall be:

  • to be a member of the Executive.
  • to serve as chair for the Nominations and Elections processes at the Local Annual Meeting.
  • to advise the Local Executive.
  • to carry out duties assigned by the Local Executive and/or the President. Where there is no Past President, the duties of the Past President shall be assigned to another member of the Executive.
  • Where there is no Past President, duties of the Past President may be assigned to another Executive member or another ETFO member.

Section 9 – Duties of Executive Members-at-Large

The duties of the Executive Members-at-Large shall be:

1.9.1    to attend duly called meetings of the Local including Executive and general membership meetings.

1.9.2  to represent the concerns of the membership at Executive meetings.

1.9.3 to assume duties and responsibilities as designated by the President and/or the     Local Executive.

1.9.4  to be a member of one of the Standing Committees.

1.9.5    to maintain accurate records of all Executive and General membership meetings of the Local.

1.9.6    to prepare and circulate minutes of Executive and General Meetings.

BYLAW II DUTIES OF THE COMMITTEES

2.1         Committees are responsible to and shall take direction from the Local Executive.

2.2         The Local shall endeavour to foster equity in the appointment of members to committees.

2.3         It shall be the prerogative of the Local Executive to determine the maximum number of members on a committee in any given year.

2.4         Each committee shall keep a clear and complete record of its operation.

2.5         Terms of Reference for standing committees shall be developed and/or reviewed on an annual basis by its members for approval by the Executive.

2.6         All committee appointments shall be for a term from July 1 to June 30 unless otherwise specified.

2.7         Each committee shall submit a written report for the Local Annual meeting.

2.8         Each committee chair shall submit a budget request for presentation to the Budget committee prior to April 1.

2.9       The Standing Committees shall be the following: 

  • Budget
  • Collective Bargaining (CBC)
  • Constitution and Bylaws (C & B)
  • Elementary Occasional Teacher /Management (EOT)
  • Equity and Social Justice (E & SJ)
  • Federation Annual Meeting
  • Member Development Fund (MDF)
  • Professional Learning (PL)
  • Political Action/ Public Relations (PA/PR)
  • Social Committee
  • Status of Women (Status)

2.9 a) Budget

            The committee shall consist of the President, First Vice President and Treasurer.

The purpose is to formulate a draft budget proposal for consideration and approval by the Executive at the May Executive meeting with approval by the membership at the Local Annual Meeting. A final budget shall be presented to the membership at the Fall Meeting for approval.

2.9 b)  Collective Bargaining

The committee shall consist of the President, the First Vice President, and, during a negotiating year, a minimum of three (3) other members appointed by the ETFO-WROTL Executive. During non-negotiating years, the Executive will determine the number of members needed for the Collective Bargaining Committee.

The CBC is governed by the current negotiation procedures for occasional teacher bargaining units.

The purpose is to represent the Local in collective bargaining with the Waterloo Region District School Board.

2.9 c) Constitution and Bylaws                     

The committee shall consist of the Second Vice President and a minimum of two (2) other members appointed by the Executive.

The purpose is to annually review the Local constitution and bylaws, and make recommendations to the Executive at least thirty (30) calendar days or by the April Executive meeting, whichever is earlier, prior to the Local Annual Meeting.

2.9 d)  Elementary Occasional Teacher/Management

The President and the First Vice President shall represent the Local at regularly scheduled Elementary OT/Management Committee meetings. The purpose is to monitor the current collective agreement and make recommendations to the administration.

2.9 e) Equity and Social Justice

The committee shall consist of a WROTL Executive member and a minimum of two (2) other members appointed by the Executive.

The purpose is to educate members about issues that include, but are not limited to: culture, race, ethnicity, gender, sexual orientation, class, ability, size, socio-economic status, age, faith and religious diversity within the educational community and society; develop members’ awareness of equity and social justice materials and programs; and provide opportunities for continued education of members in areas of equity and social justice.

2.9 f)  Federation Annual Meeting

The committee shall consist of the President, the First Vice President, Second Vice President, the Constitution and Bylaws Committee chair, other interested Executive members, and general members, and the elected delegates and alternates for the Federation Annual Meeting, following their election. 

The purpose is to prepare resolutions for the ETFO Annual General Meeting and make recommendations to the Executive by January 31; to organize the logistics for the delegation to the Federation Annual Meeting; and to review the position the Local delegates will take on each of the resolutions.

2.9 g) Member Development Fund

The committee shall consist of a MDF Administrator and a minimum of two (2) additional members appointed by the Executive.

The purpose is to allocate funding to members for professional learning.

2.9 h) Political Action/ Public Relations

The committee shall consist of the Communications’ Officer/Secretary and a minimum of three (3) additional members appointed by the Executive.

The purpose is to promote positive public relations within the membership and the community; and promote and advocate strategies for political action and public relations on behalf of the members.

2.9 i) Professional Learning

The committee shall consist of a WROTL Executive Member and a minimum of five (5) other members appointed by the Executive.

The purpose is to organize professional learning activities for the membership.

2.9 j) Social Committee

The committee shall consist of a WROTL Executive member and a minimum of three (3) additional members appointed by the Executive.

The purpose of the Social Committee is to plan social events for the general membership of the WROT Local.

2.9 k) Status of Women

The committee shall consist of a WROTL Executive member and a minimum of three (3) members appointed by the Executive.

The purpose is to promote and encourage the positive self-image of women; develop educators’ awareness of the needs of women and girls in the teaching profession, in our schools, in our membership, and in society; develop members’ awareness of non-sexist materials and programs; and promote opportunities for continued education of members in areas such as non-violence, leadership, equity and other areas which affect the status of women.

 

 

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