Member Development Fund Committee

Members of this committee decide how to allocate funding for Professional Learning (PL) to the membership (To view the process, click here)

TERMS OF REFERENCE (Revised December 2018):


a) The name of the committee shall be the ETFO – Waterloo Region Occasional Teachers’ Local (ETFO – WROTL) Member Development Fund (MDF) Committee.

b) The name Member Development Fund Committee shall appear on all communications at least once and hereafter, shall be referred to as the Committee.


a) The Committee shall be composed of the MDF Administrator and a minimum of two (2) additional members or a number as approved and appointed by the ETFO – WROTL Executive.

b) The chair will be the MDF Administrator who is the First Vice President.

c) A secretary shall be appointed by the Committee.

d) The ETFO – WROTL President shall be an ex officio member.

Function and role:

a) The Committee is responsible to and shall take direction from the ETFO – WROTL Executive.

b) The function of the Committee shall be:

i) To annually review the procedures for allocating MDF support which would include, but not be limited to, criteria for approval, amounts for funding to each applicant, and timelines to implement and inform the membership.

ii) to bring recommendations re: the procedures for allocating MDF support to the ETFO – WROTL Executive by the June Executive meeting.

iii) to accept and evaluate, in accordance with the MDF policy, those requests for funding that are questioned by the MDF Administrator and to determine if those requests are to receive funding, by June 30.

Duties of members:

a) The duties of the chair shall include:

i) meeting with the president or designate prior to October 31.

ii) calling and chairing Committee meetings on a regular basis.

iii) reporting regularly, or as requested, to the ETFO – WROTL Executive.

iv) making an annual report to the membership at the Local Annual Meeting, as requested at other membership meetings, and through the newsletter.

v) submitting a written proposal of Committee expenditures by the committee to the ETFO – WROTL Treasurer before September 30.

vi) attending the ETFO – WROTL budget meeting, if requested.

vii) keeping records of Committee expenditures and maintaining the approved budget of the Committee.

viii) submitting all requests for monies to cover Committee expenditures incurred by the Committee during the current year, to the ETFO – WROTL Treasurer by June 30.

ix) processing all MDF applications.

x) maintaining records of MDF applications, MDF approvals and MDF disbursements.

b) The duties of the secretary shall include:

i) recording and distributing minutes to the members of the Committee.

c) The duties of the Committee members shall include:

i) attending Committee meetings regularly.

ii) notifying the chair of the Committee in advance, if possible, when they are unable to attend a meeting.

iii) carrying out functions as directed by the chair of the Committee.

Procedures for resignation:

a) All resignations shall be by letter to the chair of the Committee who in turn shall forward the resignation to the President of the ETFO – WROTL.

b) With the advice of the Committee Chair, the ETFO – WROTL Executive shall decide on the advisability of appointing a new member to fill the vacancy and to complete the term of office of the resigning member.

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