Member Development Fund Committee

Members of this committee decide how to allocate funding for Professional Learning (PL) to the membership (To view the process, click here)

TERMS OF REFERENCE (revised February 2018)

  1. Name:
    1. The name of the committee shall be the ETFO – Waterloo Region Occasional Teachers’ Local (ETFO – WROTL) Member Development Fund Committee.
    2. The name Member Development Fund Committee shall appear on all communications at least once. Thereafter, the abbreviation, the Committee may be used.

  2. COMPOSITION:
    1. The Committee shall be composed of a MDF Administrator and a minimum of two (2) members or a number as approved and appointed by the ETFO-WROTL Executive.
    2. The chair will be the MDF Administrator, as appointed by the Executive.
    3. The Committee shall appoint a secretary.
    4. The ETFO-WROTL President shall be an ex officio member.

  3. FUNCTION AND ROLE:
    1. The Committee is responsible to and shall take direction from ETFO-Waterloo Region Occasional Teachers’ Local.
    2. The function of the Committee shall be:
    3. to annually review the procedures for allocating MDF support which would include, but not be limited to, criteria for selection, amounts for funding to each applicant, and timelines to implement and inform the membership.
    4. to bring recommendations re: the procedures for allocating MDF support to the ETFO – Waterloo Region Occasional Teachers’ Local Executive by January 31.
    5. to accept and evaluate, in accordance with the Member Development Fund policy, those requests for funding that are questioned by the MDF administrator, and to determine if those requests are to receive funding by June 30.

  4. DUTIES OF MEMBERS:
    1. The duties of the chair shall include:
      1. meeting with the President or designate prior to October 31.
      2. calling and chairing Committee meetings on a regular basis.
      3. reporting regularly, or as requested, to ETFO-WROTL Executive.
      4. making an annual report to the membership at the annual meeting, as requested at membership meetings, and through the newsletter.
      5. submitting a written proposal of Committee expenditures by the Committee to the ETFO-WROTL Treasurer before September 30.
      6. attending the Budget Committee meeting, if requested.
      7. keeping records of Committee expenditures and maintaining the approved budget of the Committee.
      8. submitting all requests for monies to cover Committee expenditures incurred by the Committee during the current year, to the ETFO-WROTL Treasurer by June 30.
      9. processing all MDF applications.
      10. maintaining records of MDF applications, MDF approvals and MDF disbursements.
    2. The duties of the secretary shall include:
      1. recording and distributing minutes to the members of the Committee and the President of ETFO-WROTL.
    3. The duties of the members-at- large shall include:
      1. attending Committee meetings regularly.
      2. notifying the chair of the Committee in advance, if possible, when they are unable to attend a meeting.
      3. carrying out functions as directed by the chair of the Committee.

  5. PROCEDURES FOR RESIGNATION:
    1. All resignations shall be in writing to the chair of the Committee who in turn will forward the resignation to the President of ETFO-WROTL.
    2. With the advice of the Committee Chair, ETFO-WROTL Executive shall decide on the advisability of appointing a new member to fill the vacancy and to complete the term of office of the resigning member.