Equity and Social Justice Committee

The goal of the E&SJ committee is to deal with issues related to equity and social justice and to identify ways of promoting greater participation of members who belong to equity-seeking groups in all areas of ETFO.

TERMS OF REFERENCE (Revised December 2018):

a) The name of this ETFO – WROTL committee shall be the Equity and Social Justice Committee.

b) The name Equity and Social Justice Committee shall appear once and hereafter, shall be referred to as the Committee.

a) The Committee shall consist of an ETFO – WROTL Executive member and a minimum of two (2) additional members or a number as approved and appointed by the ETFO – WROTL Executive.

b) The chair shall be appointed by the Executive.

c) A Secretary shall be appointed by the Committee.

d) The ETFO-WROTL President or designate shall be an ex officio member.

Function and Role:
a) The Committee is responsible to and shall take direction from the ETFO – WROTL Executive.

b) The Committee shall prepare and present a proposed budget and program outline to be approved by the ETFO-WROTL Executive prior to implementation.

c) It shall be the responsibility of the Committee to:

i) record and distribute the minutes of the Committee meetings prior to implementation.

ii) educate members about issues that include, but are not limited to: culture, race, ethnicity, gender, sexual orientation, class, ability, size, socio-economic status, age, faith and religious diversity within the educational community and society.

iii) develop members’ awareness of equity and social justice materials and programs.

iv) provide opportunities for continued education of members in areas of equity and social justice.

Duties of Members:
a) The duties of the Committee chair shall include:

i) meeting with the President or designate prior to October 31.

ii) calling and chairing meetings of the Committee, as needed.

iii) reporting regularly, or as requested, to the ETFO – WROTL Executive.

iv) keeping records of expenditures and maintaining the approved budget of the Committee.

v) submitting receipts for payment of expenses, to cover the expenditures incurred during the current fiscal year, to the ETFO – WROTL Treasurer by June 30.

vi) attending the budget meeting, if requested.

vii) maintaining records of the Committee activities.

          viii) distributing the minutes of meetings to the Committee members.

b) The duties of the secretary shall include:

i) recording the minutes of the Committee meetings and distributing them to the Committee chair.

c) The duties of the Committee members shall include:

i) attending the scheduled meetings of the Committee.

ii) notifying the chair of the Committee, if unable to attend a meeting.

iii) carrying out the functions as directed by the chair of the Committee.

iv) recommending a Committee chair for the following school year to the ETFO – WROTL Executive.

v) appointing a secretary to record and distribute the minutes to the members of the committee and the ETFO-WROTL President.

Procedures for Resignation:
a) All resignations shall be in writing to the chair of the Committee who, in turn, shall forward the resignation to the ETFO – WROTL President.

b) With the advice of the Committee chair, the ETFO – WROTL Executive will decide on the advisability of appointing a new member to fill this vacancy and to complete the term of office of the resigning member.

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