Committee Terms of Reference

TERMS OF REFERENCE FOR STANDING COMMITTEES

  1. Budget Committee
  1. Collective Bargaining Committee (CBC)
  1. Constitution & Bylaws Committee (C &B)
  1. Elementary Occasional Teachers/Management Committee (EOT/Management)
  1. Equity & Social Justice Committee (E & SJ)
  1. Federation Annual General Meeting Committee (AGM)
  1. Member Development Fund Committee (MDF)
  1. Political Action/Public Relations Committee (PA/PR)
  1. Professional Learning Committee (PL)
  1. Status of Women Committee (Status)

SECTION # 1:  BUDGET COMMITTEE

TERMS OF REFERENCE (new Feb. 2010)

  1. Name:

a) The name of this ETFO-WROTL committee shall be the Budget Committee.

b) The name Budget Committee shall appear throughout the Terms of Reference

  1. Composition:

a) The Budget Committee shall consist of the President, the First Vice President, and    the Treasurer of the ETFO-WROT Local Executive.

b) The chair of the Budget Committee shall be the Treasurer.

c) The secretary of the Budget Committee shall be the First Vice President.

  1. Function and Role:

a) The Budget Committee is responsible to, and shall take direction from, the ETFO-WROTL Executive.

b) The Budget Committee shall prepare a proposed draft budget for the following school year to the ETFO-WROTL Executive, no later than the April Executive meeting of the current school year. The Executive shall approve the draft budget, with any recommended changes, prior to having the Treasurer present it to the general membership at the Local Annual General Meeting May, and the Fall General Meeting in October.

c) The Budget Committee shall meet in September of the next school year to finalize the previously approved draft budget for presentation to the October Executive meeting and the Fall General Meeting for final approval.

d) It shall be the responsibility of the Budget Committee to:

i) keep a record of the minutes of the Budget Committee meetings.

ii) provide rationale for decisions made in drafting the budget proposal, both in May and the following October.

  1. Duties of Members:

a) The duties of the Budget Committee chair /Treasurer shall include:

i) meeting with the president and First Vice President prior to the April Executive meeting.

ii) calling and chairing meetings of the Budget Committee, as needed.

iii) reporting regularly, or as requested, to the ETFO-WROTL Executive.

iv) keeping records of the expenditures and receipts relative to the Budget Committee meetings.

v) submitting receipts for payment of expenses, to cover expenditures of the committee incurred during the current fiscal year, to the ETFO-WROT Local by May 15.

vi) handling Budget Committee correspondence.

b) The duties of the Budget Committee members shall include:

i) attending the scheduled meetings of the Budget Committee.

ii) notifying the chair of the Budget Committee if unable to attend a meeting.

iii)  carrying out the functions as directed by the chair of the Budget Committee and the ETFO-WROTL President.

 


SECTION #2: COLLECTIVE BARGAINING COMMITTEE

TERMS OF REFERENCE

  1. NAME:

a) The name of this committee shall be the ETFO – Waterloo Region Occasional Teachers’ Local (ETFO-WROTL) Collective Bargaining Committee.

b) The name ETFO-WROTL Collective Bargaining Committee shall appear on all communications at least once.  Thereafter, the abbreviation CBC may be used.

  1. COMPOSITION:

a) i)    The ETFO- Waterloo Region Occasional Teachers’ Local CBC shall consist of the following members:

  • The Chief Negotiator (CN)
  • The President of the ETFO-WROTL
  • The First Vice-President of the ETFO-WROTL
  • a minimum of three (3) members of the ETFO-WROTL, or a number as approved and appointed by the ETFO-WROTL Executive.

ii) The Chief Negotiator will be elected by the general membership according to the                     procedures outlined in the ETFO-WROTL Constitution and Bylaws.

b) The chair will be the Chief Negotiator.

c) The CBC shall appoint a secretary.

d) Where possible, Committee members should be selected who are representative of the various aspects of the membership.

e) It is recommended that the CBC be formed before the end of September of each year.

f) A quorum shall consist of four (4) members of the committee.  There shall be no representation by proxy at the CBC.

  1. ROLES AND FUNCTION:

The CBC shall:

a) be responsible to, and shall take direction, from the ETFO-WROTL Executive.

b) establish ongoing consultation with the ETFO assigned staff officer.

c) prepare for, and conduct negotiations toward a collective agreement governing terms and conditions of employment on behalf of the members of ETFO-WROTL on the Occasional Teachers’ list of the Waterloo Region District School Board. Once intent to bargain has been served, the existing committee will continue in place until a collective agreement has been achieved.

d) communicate with the members through the Chief Negotiator and/or the President.

e) communicate with all members of the ETFO-WROTL to indicate the method to be used to recommend changes in the collective agreement. All letters of request for changes in the collective agreement shall be available to all CBC members.  The CBC shall consider the merits of every request and must inform the party concerned of its decision and the reason for such decision in writing.  The parties concerned may ask for a meeting to discuss the decision.

f) draft a working paper after discussion of philosophy and consideration of submissions. The final working paper will henceforth be called the Preliminary Submission.

g) send a copy of the Preliminary Submission to the provincial office of ETFO approximately fifteen (15) business days prior to its presentation to the ETFO-WROTL members.

h) if necessary, request the ETFO-WROTL Executive to seek assistance and advice from the provincial affiliate including a request that the assigned staff officer act as negotiator.

i) hold a general membership meeting(s) to present the Preliminary Submission to the members for information, clarification and reaction. Immediately following this meeting a ratification vote shall be taken for the Preliminary Submission.

j) be free to make amendments to the Preliminary Submission as new information becomes available.

k) forward amendments made to the Preliminary Submission to the provincial office of ETFO before the Preliminary Submission is presented to the Board.

l) conduct direct negotiations with the Board through the negotiating team which shall be held responsible to the CBC.

m) distribute tentative terms of settlement to all members and the provincial office of ETFO.

n) hold general membership meeting(s) immediately prior to the ratification vote, before a new agreement between the WRDSB and the ETFO-WROTL is reached

o) hold a ratification vote by members prior to a final settlement (simple majority – more than 50% of the legal votes cast)

p) make known to the members the percent results of any recorded vote conducted by and for the ETFO-WROTL

q) when ratified, include the signature of the current president of ETFO-WROTL in the ratified Collective Agreement and forward a copy to ETFO.

r) obtain permission from ETFO-WROTL Executive before requesting or agreeing to request a mediator or arbitrator. Before a decision is made the ETFO-WROTL Executive shall have prior consultation with ETFO.

s) ensure that each member receives a copy of the final agreement through the President. Copies of all reports received by the CBC during the negotiation process or during attempts to resolve impasses shall be submitted immediately to the provincial office of ETFO.

t) obtain permission from the ETFO-WROTL Executive before submitting any report to a mediator or arbitrator. Before a decision is made, the executive shall have consultation with ETFO.

u) monitor the Board budget process.

  1. DUTIES OF MEMBERS:

a) The Chair shall:

i) be responsible for calling the meetings of the CBC.  The first meeting shall be held by the thirtieth (30th) day of October.

ii) be responsible for ensuring that the provincial office of ETFO is informed in writing of the progress of negotiations including; when the Board serves notice of intent to negotiate, an impasse is declared by either party, a mediator or arbitrator is assigned, or a tentative agreement is reached.

iii)        determine the resources available to the CBC from the provincial office of ETFO and use these to facilitate the work of the CBC.

iv) ensure that an agenda is prepared and received by each member of the committee by the day prior to the meeting, where possible.

v) ensure that written notice of the intent to negotiate is submitted to, and received by, the Board of Education, by not later than 180 days prior to the termination date of the current agreement.

vi) ensure the ETFO-WROTL president  and the ETFO Staff Officer are informed in advance of every meeting between the CBC negotiating team and the Board negotiating team.

vii)       report regularly, or as requested, to the ETFO-WROTL Executive.

viii)      inform all members of the CBC of all meetings at least five business days in advance, except in the case of an emergency meeting.

ix) submit a written proposal of expenditures to the ETFO-WROTL treasurer on or before September 30.

x) attend the ETFO-WROTL budget meeting as requested.

  1. Chief Negotiator:

a) The Chief Negotiator is allocated up to 10 days per year of release time. At the discretion of the ETFO-WROTL Executive, the amount of release time can be increased on a needs basis.

Only one Chief Negotiator will be released at any time.  In the event that a contract is not settled, and a new negotiator is elected, the ETFO-WROTL will provide the necessary days to allow the previous negotiator the time to complete negotiations.

b) The Chief Negotiator shall:

i) be responsible to ETFO-WROTL Executive and report directly to the President.

ii) be a member and chair of the CBC.

iii)        be a member an recording secretary of the Elementary Occasional Teacher Management Committee (EOT).

iv) take the lead in conducting negotiations, on behalf of the CBC

v) see that minutes are kept of negotiations meetings.

vi) send letters of confirmation, if required, to the Board after each meeting stating the status of negotiations.

vii)       select, in conjunction with the President, the table team from the CBC members and provide rationale for its size and composition.

viii)      initiate and create a process whereby members can provide input to the CBC.

ix) act as a liaison regularly with other bargaining representatives provincially, locally and within the WRDSB, and keep the CBC up to date on issues regarding current negotiations.                     and within the WRDSB, and keep the CBC up to date on issues regarding current negotiations

x) be responsible for the planning, organization, and implementation of mass meetings, including all matters pertaining to their follow-up.

xi) investigate and communicate Professional Learning opportunities for the CBC.

xii)       be available to assist in matters pertaining to the Collective Agreement under the direction of the President.

xiii)      co-ordinate regular communication to members in consultation with, and under direction from, the CBC.

xiv)      attend ETFO-WROTL meetings.

xv) educate the members around the Collective Agreement on an on-call basis.

xvi)      act as a committee member, ex-officio, on all sub-groups of the CBC.

xvii)     research and report back on information requested by the CBC

xviii)    act as the Chief Negotiator until current negotiations are completed.

xix)      perform any other appropriate duties under the direction of the president.

c) The secretary shall:

i) record and distribute minutes of all meetings of the CBC prior to the next meeting of the CBC.

d) Members of CBC shall:

i) attend all duly called sessions of the CBC.

ii) make themselves fully aware of the minutes and other data generated in the CBC meetings, negotiations meetings, and staff board meetings.

iii)        be prepared to discuss, with knowledge and thought, the issues regarding terms and conditions of employment.

iv) represent the interests of all members.

maintain information, decisions and other data in strict confidence as agreed upon by the CBC.

5)         PROCEDURES FOR RESIGNATIONS:

a) All resignations shall be by letter to the Chair of the committee.

b) With the advice of the Chair of the CBC, the ETFO-WROTL Executive will decide on the advisability of appointing a new member to fill the vacancy and to complete the term of office of the resigning member. This will be carried out under the guidelines of #2, Composition.


SECTION #3:  CONSTITUTION & BYLAWS COMMITTEE

TERMS OF REFERENCE

  1. Name:

a) The name of this ETFO-WROTL committee shall be the Constitution and Bylaws Committee.

b) The name Constitution and Bylaws Committee shall appear once and hereafter will be referred to as the Committee.

  1. Composition:

a) The Committee shall consist of the Second Vice-President and a minimum of two people or a number as approved and appointed by the ETFO-WROTL Executive.

b) The chair shall be appointed by the Executive.

c) The Committee will appoint a secretary.

d) The ETFO-WROTL President or designate shall be an ex officio member.

  1. Function and Role:

a) The Committee is responsible to and shall take direction from the ETFO-WROTL Executive.

b) The Committee shall prepare and present a proposed budget and the constitutional changes to be approved by the ETFO-WROTL Executive prior to implementation.

c) It shall be the responsibility of the Committee to:

i) record and distribute the minutes of the Committee meetings to the committee members and the President.

ii) annually review the Local Constitution and Bylaws and make recommendations to the Executive no later than ninety (30) days prior to the Local Annual General Meeting .

iii) review and make recommendations to the Executive prior to September 30 regarding any interim changes to be presented to the Fall general membership meeting.

  1. Duties of Members:

The duties of the Committee chair shall include:

i) meeting with the president or designate prior to October 31.

ii) calling and chairing meetings of the Committee, as needed.

iii)  keeping minutes of the Committee meetings.

iv) reporting regularly, or as requested, to the ETFO-WROTL Executive.

v) keeping records of expenditures and maintaining the approved budget of the Committee.

vi) submitting receipts for payment of expenses, to cover the expenditures incurred during the current fiscal year, to the ETFO-WROTL Treasurer by May 15.

vii) attending the budget meeting, if requested.

viii)   maintaining records of the Committee activities.

ix) presenting an annual report to the general membership at the Annual Meeting in May and presenting a report at the fall membership meeting, if required.

The duties of the Committee members shall include:

i) attending the scheduled meetings of the Committee.

ii) notifying the chair of the Committee, if unable to attend a meeting.

iii)  carrying out the functions as directed by the chair of the Committee.

iv) recommending a Committee chair for the following school year to the WROTL executive.

v) appointing a secretary to record and distribute the minutes to the members of the committee and the ETFO-WROTL President.

Procedures for Resignation:

a) All resignations shall be by letter to the chair of the Committee who, in turn, will forward the resignation to the ETFO-WROTL President.

b) With the advice of the Committee chair, the ETFO-WROTL Executive will decide on the advisability of appointing a new member to fill this vacancy and to complete the term of office of the resigning member.


Section #4: ELEMENTARY OCCASIONAL TEACHERS’/MANAGEMENT COMMITTEE

TERMS OF REFERENCE

 

  1. Name:

a) The name of this ETFO-WROTL committee shall be the Elementary Occasional Teachers’/Management Committee.

b) The name Elementary Occasional Teachers’/Management Committee shall appear once and thereafter, the abbreviated term, EOT/Management Committee, may be used.

 

  1. Composition:

a) The EOT/Management Committee shall consist of the President, the First Vice President and the Chief Negotiator of the ETFO-WROTL Executive.

b) The chair shall be the President of the ETFO-WROTL.

c) The secretary shall be the Chief Negotiator of the ETFO – WROTL.

  1. Function and Role:

a) The EOT/Management Committee is responsible to and shall take direction from the ETFO-WROTL Executive with regard to issues pertaining to the Collective Agreement.

b) The EOT/Management Committee shall meet once per month, or as needed, with the Manager of Human Resources who has responsibility for the Elementary Occasional Teachers, the assistant to this Manager, and other necessary Board personnel.

c) It shall be the responsibility of the EOT/Management Committee to

i) record and distribute the minutes of the Committee meetings to members of the EOT/Management Committee and the President of ETFO-WROTL.

ii) present concerns regarding the Collective Agreement or any other issues of concern to members of the ETFO – WROT Local, as needed.

iii) report to the Local Executive and the CBC, following these meetings, the details that are appropriate to be shared.

  1. Duties of Members:

a) The duties of the EOT/Management Committee chair shall include:

i) developing an agenda, in consultation with the other members of the EOT/Management Committee or the Executive, prior to the meeting.

ii) briefing the EOT/Management Committee members about particular issues prior to the EOT/Management Committee meetings, as needed.

iii) reporting regularly, or as requested, to the ETFO-WROTL Executive, and to the Collective Bargaining Committee, as needed.

iv) keeping records of the expenditures and receipts relative to the EOT/Management Committee, and maintaining the approved budget of the Committee.

v) submitting receipts for payment of expenses, to cover expenditures incurred during the current fiscal year, to the ETFO-WROTL Treasurer by May 15.

vi) handling Committee correspondence.

b) The duties of the EOT/Management Committee secretary/Chief Negotiator shall include:

i) attending the scheduled meetings of the EOT/Management Committee and recording the discussions held, including possible resolutions to issues.

ii) submitting the EOT/Management Committee minutes electronically to the chair within one week of the meeting.

iii) notifying the chair of the EOT/Management Committee if unable to attend a meeting.

iv) carrying out the functions as directed by the chair of the EOT/Management Committee.

c) The duties of the EOT/Management Committee member/First Vice President shall include:

i) attending the scheduled meetings of the EOT/Management Committee

ii) notifying the chair of the EOT/Management Committee if unable to attend a meeting.

iii) carrying out the functions as directed by the chair of the EOT/Management Committee.


SECTION #5:  EQUITY AND SOCIAL JUSTICE COMMITTEE

TERMS OF REFERENCE

  1. Name:

a) The name of this ETFO-WROTL committee shall be the Equity and Social Justice Committee.

b) The name Equity and Social Justice shall appear once and hereafter will be referred to as the Committee.

  1. Composition:

a) The Committee shall consist of the Second Vice-President and a minimum of two (2) members or a number as approved and appointed by the WROTL Executive.

b) The chair shall be appointed by the Executive.

c) The Committee will appoint a Secretary.

d) The ETFO-WROTL President or designate shall be an officio member.

  1. Function and Role:

a) The Committee is responsible to and shall take direction from the ETFO-WROTL Executive.

b) The Committee shall prepare and present a proposed budget and program outline to be approved by the ETFO-WROTL Executive prior to implementation.

c) It shall be the responsibility of the Committee to:

i) record and distribute the minutes of the Committee meetings prior to implementation.

ii) educate members about issues that include, but are not limited to: culture, race, ethnicity, gender, sexual orientation, class, ability, size, socio-economic status, age, faith and religious diversity within the educational community and society.

iii)  develop members’ awareness of equity and social justice materials and programs.

iv) provide opportunities for continued education of members in areas of equity and social justice.

  1. Duties of Members:

a) The duties of the Committee chair shall include:

i) meeting with the President or designate prior to October 31.

ii) calling and chairing meetings of the Committee, as needed.

iii) reporting regularly, or as requested, to the ETFO-WROTL Executive.

iv) keeping records of expenditures and maintaining the approved budget of the Committee.

v) submitting receipts for payment of expenses, to cover the expenditures incurred during the current fiscal year, to the ETFO-WROTL Treasurer by May 15.

vi) attending the budget meeting, if requested.

vii) maintaining records of the Committee activities.

b) The duties of the Committee members shall include:

i) attending the scheduled meetings of the Committee.

ii) notifying the chair of the Committee, if unable to attend a meeting.

iii) carrying out the functions as directed by the chair of the Committee.

iv) recommending a Committee chair for the following school year to the ETFO –WROTL Execurtive.

v) appointing a secretary to record and distribute the minutes to the members of the committee and the ETFO-WROTL President.

  1. Procedures for Resignation:

a) All resignations shall be by letter to the chair of the Committee who, in turn, will forward the resignation to the ETFO-WROTL President.

b) With the advice of the Committee chair, the ETFO-WROTL Executive will decide on the advisability of appointing a new member to fill this vacancy and to complete the term of office of the resigning member.


SECTION #6:   FEDERATION ANNUAL GENERAL MEETING COMMITTEE

TERMS OF REFERENCE

  1. Name:

a) The name of this ETFO-WROTL committee shall be the Federation Annual General Meeting Committee.

b) The name Federation Annual General Meeting Committee shall appear once and thereafter, the abbreviated term, AGM Committee, may be used.

  1. Composition:

a) The AGM Committee shall consist of the President, the First Vice President, the Second Vice President, the chair of the Local Constitution & Bylaws Committee, and other interested Executive members of the Local. Delegates and alternates to the Federation AGM shall become members of this committee once they are elected at the Local AGM.

b) The chair shall be the President of the ETFO-WROTL.

c) The secretary shall be appointed at the first meeting of the AGM Committee.

d) Other interested members of the Local may join the committee at a meeting should they have possible resolutions to present to the AGM Committee and general membership for consideration.

  1. Function and Role:

a) The AGM Committee is responsible to, and shall take direction from, the ETFO-WROTL Executive with regard to possible resolutions to take forward to the Federation AGM.

b) The AGM Committee shall meet at least once prior to Jan. 31st, and as needed, thereafter.

c) The AGM committee shall present potential resolutions for the Federation AGM to the general membership for approval a general membership meeting, if required, in February. Each resolution must be duly passed by the Local to go forward to the provincial ETFO office, prior to March 1st.

d) Following the Local AGM in May, the AGM committee will meet with the delegates/alternates to the Federation AGM, in June, to discuss resolutions, and determine the specifics concerning the Local’s delegation to the Federation AGM in August, i.e., rooming assignments, positions on each resolution, spirit wear, parking, meals, etc.

  1. Duties of Members:

a) The duties of the AGM Committee chair shall include:

i) developing an agenda, in consultation with the other members of the AGM Committee or the Executive, prior to each committee meeting, and the general membership meeting in February, if held.

ii) briefing the AGM Committee members and the WROT Local Executive about any possible resolutions prior to the February General membership meeting, if held.

iii) keeping records of the expenditures and receipts relative to the AGM Committee, and maintaining the approved budget of the Committee.

iv) submitting receipts for payment of expenses, to cover expenditures incurred during the current fiscal year, to the ETFO-WROTL Treasurer by May 15.

b) It shall be the responsibility of the AGM Committee secretary to:

i) record and distribute the minutes of the Committee meetings to members of the AGM Committee and the President of ETFO-WROTL.

ii) ensure that resolutions passed at a general membership meeting of the Local in February, if held, are sent to the provincial office prior to March 1st, to be included in the Annual Meeting Resolutions booklet.

iii) report to the Local Executive and the general membership, the outcome of this February General Membership meeting, if held.

iv) handle Committee correspondence.

c) The duties of the remaining members of the AGM committee are to attend meetings, as called, and to notify the chair of the committee ahead of time, when they are unable to attend a duly called meeting. The remaining members of the AGM committee will also attend a February General Membership meeting, if held.


SECTION #7:       MEMBER DEVELOPMENT FUND COMMITTEE

TERMS OF REFERENCE

  1. Name:

a) The name of the committee shall be the Member Development Fund

b) The name Member Development Fund Committee shall appear on all communications at least once. Thereafter, the abbreviation MDF may be used.

  1. COMPOSITION:

a) The ETFO-Waterloo Region Occasional Teachers’ Member Development Fund Committee shall be composed of a MDF Administrator and a minimum of two (2) members or a number as approved and appointed by the ETFO-WROTL Executive.

b) The chair will be the MDF Administrator, as appointed by the Executive.

c) The MDF Committee shall appoint a secretary.

d) The ETFO-WROTL President shall be an ex officio member.

  1. FUNCTION AND ROLE:

a) The MDF Committee is responsible to and shall take direction from ETFO-Waterloo Region Occasional Teachers’ Local.

b) The function of the MDF Committee shall be:

i) to annually review the procedures for allocating MDF support which would include, but not be limited to, criteria for selection, amounts for funding to each applicant, and timelines to implement and inform the membership.

ii) to bring recommendations re: the procedures for allocating MDF support to the ETFO – Waterloo Region Occasional Teachers’ Local Executive by January 31.

iii) to accept and evaluate, in accordance with the Member Development Fund  policy, requests for funding as they are received and to determine those requests that are to receive funding by May 15.

  1. DUTIES OF MEMBERS:

a) The duties of the chair shall include:

i) meeting with the president or designate prior to October 31.

ii) calling and chairing committee meetings on a regular basis.

iii)  reporting regularly, or as requested, to ETFO-WROTL Executive.

iv) making an annual report to the membership at the annual meeting, as requested at membership meetings, and through the newsletter.

v) submitting a written proposal of committee expenditures by the MDF committee to the ETFO-WROTL Treasurer before September 30.

vi) attending the ETFO-WROTL budget meeting, if requested.

vii) keeping records of committee expenditures and maintaining the approved budget of the committee.

viii) submitting all requests for monies to cover committee expenditures incurred by the MDF Committee during the current year, to the ETFO-WROTL Treasurer by May 15.

ix) maintaining records of MDF applications, MDF approvals and MDF disbursements.

b) The duties of the secretary shall include:

i) recording and distributing minutes to the members of the MDF Committee and the President of ETFO-WROTL.

c) The duties of the members at large shall include:

i) attending MDF Committee meetings regularly.

ii) notifying the chair of the MDF Committee in advance, if possible, when they are unable to attend a meeting.

iii) carrying out functions as directed by the chair of the MDF

iv) recommending the MDF Committee chair for the following school year, effective July 1, prior to the June Executive meeting of the current school year.

  1. PROCEDURES FOR RESIGNATION:

a) All resignations shall be by letter to the chair of the MDF Committee who in turn will forward the resignation to the President of ETFO-WROTL.

b) With the advice of the MDF Committee Chair, ETFO-WROTL Executive shall decide on the advisability of appointing a new member to fill the vacancy and to complete the term of office of the resigning member.


SECTION #8:  POLITICAL ACTION/ PUBLIC RELATIONS COMMITTEE

TERMS OF REFERENCE

  1. Name:

a) The name of this ETFO-WROTL committee shall be the Political Action/ Public Relations Committee.

b) The name, Political Action/ Public Relations, shall appear once and thereafter, the abbreviated term, Committee, may be used.

  1. Composition:

a) The Committee shall consist of the Communications’ Officer and a minimum of three (3) members or a number as approved and appointed by the ETFO-WROTL Executive.

b) The chair shall be appointed by the Executive.

c) The Committee shall appoint a secretary.

d) The ETFO-WROTL President or designate shall be an ex officio member.

  1. Function and Role:

a) The Committee is responsible to and shall take direction from the ETFO-WROTL Executive.

b) The Committee shall prepare and present a proposed budget and program outline to be approved by the ETFO-WROTL Executive prior to implementation.

c) It shall be the responsibility of the Committee to:

i) record and distribute the minutes of the Committee meetings to members of the Committee and the president of ETFO-WROTL.

ii) promote positive public relations within the membership.

iii)  promote positive public relations within the community.

iv) promote and advocate strategies for political action and public relations on t behalf of members.

  1. Duties of Members:

a) The duties of the Committee chair shall include:

i) meeting with the president or designate prior to October 31.

ii) calling and chairing meetings of the Committee, as needed.

iii) reporting regularly, or as requested, to the ETFO-WROTL Executive.

iv) keeping records of the expenditures and maintaining the approved budget of the Committee.

v) submitting receipts for payment of expenses, to cover expenditures incurred during the current fiscal year, to the ETFO-WROTL Treasurer by May 15.

vi) making an annual report to the general membership at the Annual Meeting in May.

vii) attending the budget committee, as requested.

viii) maintaining a record of the activities of the Committee.

b) The duties of the recording secretary shall include:

i) recording and distributing minutes of all meetings of the Committee to the members of the committee and the ETFO-WROTL President.

c) The duties of the Committee members shall include:

i) attending the scheduled meetings of the Committee.

ii) notifying the chair of the Committee if unable to attend a meeting.

iii) carrying out the functions as directed by the chair of the Committee.

iv) Recommending a Committee chair for the following school year to the ETFO – WROTL Executive.

  1. Procedures for Resignation:

a) All resignations shall be by letter to the chair of the Committee who, in turn, will forward the resignation to the ETFO-WROTL President.

b) With the advice of the Committee chair, the ETFO-WROTL Executive will decide on the advisability of appointing a new member to fill this vacancy and to complete the term of office of the resigning member.


SECTION #9: PROFESSIONAL LEARNING COMMITTEE

TERMS OF REFERENCE

  1. Name:

a) The name of this ETFO-WROTL committee shall be the Professional Learning

b) The name Professional Learning Committee shall appear once and thereafter, the abbreviated term, PL Committee, may be used.

  1. Composition:

a) The PL Committee shall consist of the first Vice President of the ETFO-WROTL Executive and a minimum of three (3) people or a number as approved and appointed by the ETFO-WROTL Executive.

b) The chair shall be appointed by the Executive.

c) The secretary shall be selected by the Committee.

d) The ETFO-WROTL President or designate shall be an ex officio member.

  1. Function and Role:

a) The PL Committee is responsible to and shall take direction from the ETFO-WROTL Executive.

b) The PL Committee shall prepare and present a proposed budget and program outline to be approved by the ETFO-WROTL Executive prior to implementation.

c) It shall be the responsibility of the PL Committee to:

i) record and distribute the minutes of the Committee meetings to members of the PL Committee and the President of ETFO-WROTL.

ii) promote and encourage professional learning opportunities for the membership.

iii) develop members’ awareness of the local and provincial professional learning

iv) develop opportunities for members to share professional expertise through workshops.

v) plan and co-ordinate the Federation P.D. day, if held..

  1. Duties of Members:

a) The duties of the PL Committee chair shall include:

i) meeting with the president or designate prior to September 30.

ii) calling and chairing meetings of the PL Committee, as needed.

iii) reporting regularly, or as requested, to the ETFO-WROTL Executive.

iv) keeping records of the expenditures and receipts relative to the PL Committee, and maintaining the approved budget of the Committee.

v) submitting receipts for payment of expenses, to cover expenditures incurred during the current fiscal year, to the ETFO-WROTL Treasurer by May 15.

vi) handling Committee correspondence.

b) The duties of the secretary shall be

i) to record and distribute the minutes of the PL Committee meetings to the members and to the President of the ETFO – WROTL.

c) The duties of the PL Committee members shall include:

i) attending the scheduled meetings of the PL

ii) notifying the chair of the PL Committee if unable to attend a meeting.

iii) carrying out the functions as directed by the chair of the PL

iv) recommending a PL Committee chair for the following school year to the ETFO – WROTL Executive.

v) selecting a secretary to record and distribute the minutes to the PL Committee and the ETFO-WROTL President.

  1. Procedures for Resignation:

a) All resignations shall be by letter to the chair of the Professional Learning Committee who, in turn, will forward the resignation to the ETFO-WROTL President.

b) With the advice of the Committee chair, the ETFO-WROTL Executive will decide on the advisability of appointing a new member to fill this vacancy and to complete the term of office of the resigning member.


SECTION#10:  STATUS OF WOMEN COMMITTEE

TERMS OF REFERENCE

  1. Name:

a) The name of this ETFO-WROTL committee shall be the Status of Women Committee.

b) The name, Status of Women, shall appear once and thereafter, the abbreviated term, Status Committee, may be used.

  1. Composition:

a) The Status Committee shall consist of a minimum of four (4) members or a number as approved and appointed by the ETFO-WROTL Executive.

b) The chair shall be appointed by the Executive.

c) The Status Committee shall appoint a secretary.

d) The ETFO-WROTL President or designate shall be an ex officio member.

  1. Function and Role:

a) The Status Committee is responsible to and shall take direction from the ETFO-WROTL Executive.

b) The Status Committee shall prepare and present a proposed budget and program outline to be approved by the ETFO-WROTL Executive prior to implementation.

c) It shall be the responsibility of the Status Committee to:

i) record and distribute the minutes of the Committee meetings to members of the Status Committee and the president of ETFO-WROTL.

ii) promote and encourage the positive self image of women.

iii) develop educators’ awareness of the needs of women and girls in the teaching profession, in our schools, in our membership, and in society.

iv) develop members’ awareness of non-sexist materials and programs.

v) provide opportunities for continued education of members in areas such as non-violence, leadership, equity and other areas which affect the status of women.

  1. Duties of Members:

a) The duties of the Status Committee chair shall include:

i) meeting with the president or designate prior to October 31.

ii) calling and chairing meetings of the Committee, as needed.

iii) reporting regularly, or as requested, to the ETFO-WROTL Executive.

iv) keeping records of the expenditures and maintaining the approved budget of the Committee.

v) submitting receipts for payment of expenses, to cover expenditures incurred during the current fiscal year, to the ETFO-WROTL Treasurer by May 15.

vi) making an annual report to the general membership at the Local Annual General Membership meeting in May.

vii) attending the budget committee, as requested.

viii) maintaining a record of the activities of the Status Committee.

b) The duties of the recording secretary shall include:

i) recording and distributing minutes of all meetings of the Status Committee to the members of the committee.

c) The duties of the Status Committee members shall include:

i) attending the scheduled meetings of the Status Committee.

ii) notifying the chair of the Status Committee if unable to attend a meeting.

iii) carrying out the functions as directed by the chair of the Status Committee.

iv) recommending a Status Committee chair for the following school year to the ETFO-WROTL Executive.

  1. Procedures for Resignation:

a) All resignations shall be by letter to the chair of the Status Committee who, in turn, will forward the resignation to the ETFO-WROTL President.

b) With the advice of the Status Committee chair, the ETFO-WROTL Executive will decide on the advisability of appointing a new member to fill this vacancy and to complete the term of office of the resigning member. 

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