Social Committee

The purpose of the social committee is to create events that bring members together in a social setting.

TERMS OF REFERENCE (Revised December 2018):

Name:

a) The name of the committee shall be the ETFO – Waterloo Region Occasional Teachers’ Local (ETFO – WROTL) Social Committee.
b) The name Social Committee shall appear once and hereafter, shall be referred to as the Committee.

Composition:

a) The Committee shall consist of an ETFO – WROTL Executive member and a minimum of three (3) additional members or a number as approved and appointed by the ETFO – WROTL Executive.


b) The chair shall be appointed by the Executive.


c) A secretary shall be appointed by the Committee.


d) The ETFO – WROTL President or designate shall be an ex officio member.

Function and Role:

a) The Committee is responsible to and shall take direction from the ETFO – WROTL Executive.

b) The Committee shall prepare and present a proposed budget and program outline to the ETFO – WROTL Executive prior to implementation.

c) The purpose of the Committee shall be to plan social events for the general membership of the ETFO – WROTL.

d) It shall be the responsibility of the Committee to record and distribute the minutes of the Committee meetings to members of the Committee.

Duties of Members:

a) The duties of the Committee chair shall include:

i) meeting with the President or designate prior to October 31.

ii) calling and chairing meetings of the Committee, as needed.

iii) reporting regularly, or as requested, to the ETFO – WROTL Executive.

iv) keeping records of the expenditures and maintaining the approved budget of the Committee.

v) submitting receipts for payment of expenses to cover expenditures incurred during the current fiscal year to the ETFO – WROTL Treasurer by June 30.

vi) making a report to the general membership at the Local Annual Meeting or other General Membership meetings.

vii) attending the Budget Committee, as requested.

viii) maintaining a record of the activities of the Committee.

b) The duties of the secretary shall include:

i)  recording and distributing minutes of all meetings of the Committee to the members of the Committee.

c) The duties of the Committee members shall include:

i) attending the scheduled meetings of the Committee.


ii) Notifying the chair of the Committee if unable to attend a meeting.


iii) Carrying out the functions as directed by the chair of the Committee.


iv) Recommending a Committee chair for the following school year to the ETFO – WROTL Executive.

Procedures for Resignation:

a) All resignations shall be in writing to the chair of the Committee who, in turn, shall forward the resignation to the ETFO – WROTL President.

b) With the advice of the Committee chair, the ETFO – WROTL Executive will decide on the advisability of appointing a new member to fill this vacancy and to complete the term of office of the resigning member.

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