WRDSB June 2013 Hiring Rules

Colleagues,
The Board asked us to send this information regarding the next stage of the hiring process to all members this evening.  The Board will follow this process for this ‘round’ of hiring – June 2013 to August, 2013.

Please read it carefully.

To:  Elementary OTs on LTO List
Date: June 18, 2013
From: Human Resources

RE: Filling Vacant Elementary Positions (contract and LTO) following the Elementary In-School Staffing Process for the 2013-14 school year.

Preamble:

For the staffing of 2013-14 school year, the following process to fill permanent positions and known LTO’s prior to the end of the 2012-13 school year will be conducted on a pilot basis.

Next Steps in Elementary Staffing Process:

A posting of all available jobs (contract and LTO, including those LTO assignments that will bridge from the 2012-13 school year into the 2013-14 school year) will be published on Wednesday, June 19, 2013 by noon on ApplytoEducation for those on the LTO List. (As well, a list of available jobs will be posted on Staff Opportunities ranking the available jobs in the following order: i) permanent positions in descending order of FTE, ii) LTO positions in descending order of FTE and from full year to partial year.)

OT’s currently on the LTO List (also referred to as the eligibility to hire list) will be able to apply for those positions for which they are qualified and for which they are prepared to accept and be successful. (highly specialized roles such as ASD, congregated classes, Lutherwood, etc.).

OTs applying to positions need not update their portfolios.

Positions to be filled will be posted through ApplytoEducation for five weekdays. (by noon on June 19, 2013 to June 25, 2013 @ 4:30 p.m.)

Once the postings have closed, Human Resources will review and prepare a list of OT’s who applied for positions, reflecting their order of seniority as well as a listing of positions they had applied to and for which they are qualified.

1. Contract Positions:

Starting with the OT with the greatest seniority, Human Resources will review the positions applied for by the OT.  Where there are multiple schools with the same FTE available and for which the OT has applied, then the selection of the location for placement will be by lot.

Once the OT with the greatest seniority is placed, we will then move to the next most senior applicant and follow the process above. This process will continue until all permanent positions have been filled.

In the case where two or more teachers have the same seniority, the following process will be exercised to break the tie in accordance with Regulation 274:

  • i) ranking among them shall be based on the number of full days (two half days shall be equal to one full day) of teaching in schools of the board;
  • ii) if two or more occasional teachers have the same ranking under i) ranking among them shall be based on the number of years of experience teaching; and
  • iii) if two or more occasional teachers have the same ranking under ii), ranking among them shall be determined by drawing lots, witnessed by the president of the occasional teachers’ bargaining unit or a person designated in writing by the president.

At the end of the process, should a contract position remain unfilled it will be posted to the OT Roster (See OT Roster Posting).

2. LTO Positions:

Centrally, the list of applicants that remain (in order of seniority) along with their qualifications, following the completion of number 1 above (Contract Positions), will be compared to the available LTO positions (starting with 1.0 FTE for the full year and working in a descending order, then 1.0 FTE for a partial year and working in a descending order).

Where there are multiple schools with the same FTE available, then the selection of the location for placement will be by lot and the process below will be followed.  This selection method provides for a random placement and avoids an alphabetical placement according to the school name.

Where there is a match, the OT with the greatest seniority and who has applied for the LTO position, will be placed into that LTO position.  We will then move to the next OT who has the greatest seniority and match them to the next LTO with the greatest FTE to which they applied. This process will continue until all LTO positions have been filled or we have exhausted the LTO List.

Once the LTO List has been exhausted or the remaining LTO positions cannot be filled as there are no other qualified applicants available, the unfilled positions will be posted on ApplytoEducation to the OT Roster (See OT Roster Posting).

3. OT Roster Posting(s)

Once the process to fill vacant positions (Contract Positions and LTO Positions) has occurred, the remaining unfilled positions shall be posted on Wednesday, July 3, 2013 to the OT Roster through ApplytoEducation.

Positions to be filled will be posted through ApplytoEducation for five weekdays.

Administrators will be able to access their job postings and view those OTs who have applied.  Upon review of the applicants, administrators will select a number of qualified OTs and conduct interviews for their open position.  A minimum of three qualified OTs will be interviewed when the number of qualified applicants exceeds three.  Human Resources will be advised of the successful candidate once all necessary steps have been completed in the interview process.  Administrators will make contact with the successful candidate as well as the unsuccessful candidates.

In the event that a second posting is required to the OT Roster, this will occur on Monday, August 12, 2013.

Confirmation:

Upon completion of the placement of applicants to the contract and LTO assignments, confirmation will be sent to the school administrator from Human Resources.  School administrators will be encouraged to make contact with the individual and welcome them to the school.

Human Resources will focus on filling contract positions first and communicate the placement by the end of the day on Thursday June 27th so that Principals may make contact and invite the successful individual to the staff meeting on Friday June 28th.

Notes:

LTO’s who have been offered an extension into next year (2013-14) and who are on the LTO List are eligible to apply to both the contract and LTO positions.  Should the OT who has been offered the bridge, not be successful to a contract position or an LTO greater than that for which they have been offered through the bridge, the OT will continue in the bridged LTO position.

OT’s who are on the LTO List and are successfully placed into a contract position are eligible to apply to posted contract positions (LTO List) that are greater in FTE than that to which they were successful in obtaining provided they have not commenced their position.

OT’s who are on the LTO List and are placed in an LTO less than 1.0 FTE are eligible to apply to posted LTO positions (posted on the LTO List) that are greater FTE or greater in length of time than that to which they were successful in obtaining provided they have not commenced their position.

Once OT’s from the LTO List have been placed into a position (either contract or for an LTO), they may only apply to postings of a greater benefit either in FTE or length of assignment provided they have not commenced their position. OT’s cannot enter into agreements that will see them switch from one location to another.

New positions for which Human Resources is made aware of following the placement of OT’s from the LTO list for either contract or LTO positions, will follow the Regulation.

——————————————————————————————————————-

An overview of some of the important aspects…(provided by WROTL)

  • Contract and LTO positions will be posted at the same time, tomorrow June 19, 2013, before noon.
  • ApplyToEducation can list them in any order – the Board has no control over the order in which they are listed on ATE.  Positions will also be posted in ‘Staff Opportunities’ in Waterworks in the order described in the information.  Members will find that to be helpful.
  • Only those on ‘The Eligible to Hire to Permanent and LTO positions list’ may apply to contract and LTO positions at this time.
  • Those on ‘the list’ will not be interviewed for specific positions. Based on seniority of those on ‘the list’, they will be placed in positions for which they have applied, and are qualified.  Members should be  prepared to accept a position, if it is offered to them.
  • Those on ‘the list’ may apply to any number of positions – contract or LTO – for which they are qualified.

Judy Cutts

WROTL President

Written by Communications Officer

ETFO WROTL Communications Officer 2011/2012

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